Haysville City Council considers exit interview policy

By Nancy D. Borst

The Haysville City Council got its first look at a possible city employee exit interview process at its Aug. 27 meeting.
Council members had requested discussion of such a policy at their last meeting after a citizen raised concerns about turnover among police officers and the lack of exit interviews in that department.
Background information indicated the council had approved a motion in January 2005 to eliminate exit interviews from the personnel manual. The proposed procedure would call for the assistant city clerk to conduct all exit interviews by reading a set of questions to the employee and writing down the employee’s answers. The employee would review the answers, then sign and date the form. The interview form would be emailed to the employee’s department head and the chief administrative officer after the employee had terminated employment.


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Reaction to the proposal was mixed. Council member Bob Rardin said he did not see any benefit to an exit interview. He said 90 percent of employees won’t give the real reason they are leaving. He called such a process a “waste of resources.” Council member Steve Crum said such interviews would help the city stay on top of salary trends. “I want us to make sure we keep high quality people in all our departments,” he added.
Mayor Bruce Armstrong offered the council the option to table the policy or take action. The council chose to table any action until its next meeting on Sept. 10.
In other business, the council approved spending $154,061.36 with Insituform Technologies USA, LLC to install cured-in-place pipe (CIPP) to rehabilitate more than 6,500 linear feet of the city’s sewer pipe, basically in an area north and west of Timber Lane Drive. Public works director Tony Martinez said once this project is complete, the city will have rehabilitated approximately 40 percent of the system. The CIPP is a liner inserted into the existing pipe and then inflated. The “taps” are then cut from inside the pipe to connect it to each residence.
The council also approved the purchase of two new police patrol vehicles. The 2019 Ford Explorers, with the police package, will cost $57,278 and will be bought from Shawnee Mission Ford. That dealer had the state bid contract price, which is the lowest available, according to Chief Jeff Whitfield.
The council held a 15-minute executive session to discuss non-elected personnel that included the police chief, city attorney and city administrator. No binding action was taken.
Public defender Carl FA Maughan submitted his resignation, effective Sept. 15. The council voted to hire Shawn Lautz, Wichita, as the city’s new public defender. He will be paid $1,000 per month for his legal services.
City offices will be closed on Monday, Sept. 1 in observance of Labor Day.